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Accounting
· Manage the configuration and use of accounting software either property of the customer or of Business Balance
· Direct, control and supervise the accounting records based on internal and external supports, in the contractor's party facilities, with personnel supplied by the contractor.
· Get reasonable Financial Statements based on the application of accounting principles or standard norms, generally accepted in Colombia and the timely compliance or law, taxation and regulations norms.
· Meet the tax obligations of VAT, Withholding, ICA.
· Develop monitor and control entities reports, Magnetic Media, DIAN Finance District Secretariat, DANE, Superintendence. Preparation of Income Statement.
· Reconcile and analyze all financial statement accounts.
· Review and validate payroll, portfolio, cash, inventory, billing and fixed assets information.
· Generate reliable and timely accounting information for decision-making process.
· Generate balances and monthly income statement over the business evolution
· Prepare Financial Statements to June and December cut with accounting notes.
· Official books Print.
· Develop explanatory or detailed reports when appropriate.
Payroll
Manage the configuration and use of the payroll module either owned by the customer or by Business Balance.
· Review and include the latest payroll, payment benefits, payroll, social security taxes, Pension contributions liquidation, benefit from fiscal contributions and social security liquidation.
· Calculate and review payroll provisions.
· Issue income certificates and job retentions.
· Generate and send payroll voucher.
· Cause and control travel expenses, cash rebates and credit card spending.
· Reconcile ledger accounts for loans, advances and employees discounts.
· Make monthly or semi-annual calculation for withholding on wages.
· Labor Certification issue, affiliation and retirement of employees, partial and final staff settlements and payroll reports.
· Request semiannual statements to health agencies, occupational hazards and pension funds.
Treasury
Program and control weekly payments through treasury cash flow.
· Prepare budget performance reports and projected cash flows.
· Analysis and review of cash flow vs. what was done.
· Electronic or check payment of: Payroll, dividends, taxes, rents, utilities, fees, cash advances, cash refunds, financial obligations, national and foreign suppliers (depending on program of foreign trade) and extra or urgent payments in accordance to the treasury procedure.
· Documents and securities custody and storage.
· Review bank balances daily
· Make cash receipts daily , upon invoice and consignment verification.
Portfolio Control
Monthly Generation of client’s collection circular.
· Analyze and review client statements and report to Collection.
· Control legalization of advances received from customers.
· Generate portfolio list by ages, sorting by vendor and business unit, set goals.
· Track the portfolio management report, verify compliance goals.
· Inform Collections on consignments and returned checks for this area identifies who is responsible and forward the necessary arrangements.
· Check daily banks movements to analyze and identify customer consignations, investigate differences found, justify and attach the corresponding support.
· Conduct review and monitoring to legal billing customers with the Legal department.
· Analyze and review of Customers credit limits.
· Issue trade references to clients.
Administrative and Financial
· Daily review and report to management bank balances, demand, cash excess and alternative investments.
· Review and approval on national suppliers invoices that match the previously approved purchase orders.
· Check and approve fixed costs and expenses.
· Supervise, manage and monitor cash flows and their timely and proper execution.
· Post-dated checks registration, reconciliation and control.
· Control and review of invoices from customer advances.
· Review and control of profit margins per invoice.
· Prepare budget performance reports and projected cash flows.
· Control and manage the documents timely flow and the advances legalization.
· Control and monitoring of investments and bank balances held by the company, in order to make decisions in conjunction with the General Manager.
· Control and monitoring of the Fixed Assets module, creation, transfers and withdrawals.
· Reconciliation of fixed asset module vs Accounting.
· Reconciliation of Accounting Vs inventory module